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Circulation Policy

Part A: Registration

Section 1: General

1.1) The West Florida Public Library issues library cards to all eligible individuals without regard to race, national origin, color, religion, sex, economic status, disability, age, sexual orientation, martial status, or genetic/health status.

1.2) All registration and circulation records are kept confidential in accordance with Florida Statute 257.261.

1.3) Library cards are not transferable and are not to be used by others. This policy ensures patrons’ confidentiality and expedites service. The only exceptions are the following:

  1. Homebound cardholders may designate someone to use their card to check out materials for them.
  2. A parent of a minor child may use the minor’s card to check out materials for the child.               

1.4) Patrons must present their library card to use all library services.

Section 2: Library Cards

2.1) Resident library cards are available at no charge to anyone who:

  1. Lives in or owns property in Escambia County.
  2. Owns a business in Escambia County.
  3. Works for the City of Pensacola, Town of Century or Escambia County.

Resident library cards renew every two years at which time personal information is verified and all fines and charges are to be paid in full.

2.2) Short-term library cards are available at no charge to anyone who:

  1. Is employed at a public or private school in Escambia County (card expires in one year).
  2. Is in the military and works at a military base in Escambia County (card expires in one year).
  3. Attends any public or private school in Escambia County and can provide a current class schedule or school ID (card expires at the end of the semester).
  4. Is visiting Escambia County for three or more weeks and can provide a lease agreement (card expires at the end of the lease period).
  5. Is in a treatment program in Escambia County and can provide an official letter verifying his or her address (card expires in three months).
  6. Is living in an Escambia County shelter or an extended stay accommodation and can provide an official letter from the shelter verifying his or her address (card expires in three months).

Short-term library cards renew at their expiration date at which time personal information is verified and all fines and charges are to be paid in full.

2.3) Non-resident library cards are available for an annual fee of $50.

Non-resident library cards renew every year at which time personal information is verified and all fines and charges are to be paid in full.

2.4) Library patrons are responsible for all items checked out on their card. If the card is lost or stolen,

  1. Notify the library immediately.*
  2. Free replacement cards once a year. After first replacement card, cards are issued at a cost of $1 with proper ID.

*Patrons are responsible for any items checked out on their card prior to the card being reported lost or stolen.

2.5) Parents or legal guardians are responsible for all items, fines and charges on the cards of minor children.

2.6) As a courtesy to our patrons, the library can issue a One-Time Patron Card for those who have forgotten their card when visiting the library. 

2.7) As a courtesy to visitors who do not have a West Florida Public Libraries issued library card and who are interested in public computer use only, the library can issue a Computer Guest Pass. The cost for this pass is $1 and is good for one day.*

*All proceeds from the Computer Guest Passes go to provide library services.

Section 3: Student Library Cards

3.1) To ensure students always have access to our electronic resources, the West Florida Public Libraries offer Student library cards for the students of Escambia County Public Schools, Escambia County Homeschoolers, and other Escambia County K-12 educational institutions that wish to partner with us. 

  1. Checkout limit to three (3) book (includes print and audio).
  2. No application and no parent/guardian signature required.
  3. No fines or fees are charged.
  4. Students may also possess a juvenile resident card with parent/guardian signature for expanded materials access, but with our standard fine and fee structure.
  5. Items returned that are damaged beyond repairs will result in a reduction in the number or items allowed. 

Section 4: Getting a library card

4.1) Adults (age 18+) and youth (ages 13-17) may apply for a library card by:

  1. Completing a library card application, and
  2. Providing a valid photo ID with their current physical address such as a FL Driver’s License or FL ID card.

4.2) Youth (ages 13-17) and juveniles (ages 0-12) may apply for a library card when their parent or legal guardian (with proper ID) accompanies them to the library.

Part B: Borrowing

Section 1: Item limits

  1. Patrons are allowed to check out the following number of items:
  1. Up to 15 books (adult, juvenile, youth, or any combination thereof)
  2. Up to 4 books on CD
  3. Up to 4 Music CDs
  4. Up to 4 DVDs
  5. Up to 8 magazines

Section 2 Loan Periods and Overdue Fines

2.1) Loan Period Table

Library Materials

Loan Period

Overdue Fines

Books and Magazines

Compact Discs (Music and Audiobooks)


$.20 per day

/$7 max

7-Day Books



$.20 per day

/$7 max

Our Wandering Library


$.20 per day

/$7 max

Interlibrary Loans                      Varies per lender

See ILL policy


2.2) Renewals – all library materials may be renewed a maximum of two times as long as no other requests have been placed on the item.

2.3) Card Balance - A balance of $30 or more on a library card prevents renewals, additional checkouts and public computer use. Patrons may pay their fees online or in person at any library location.

2.4) Overdue notices are a courtesy to our patrons and are not required by law. Patrons may check the status of their borrowed materials at any time on the library’s website.

Section 3: Lost and Damaged Materials

3.1) Cardholders are responsible for the replacement cost of items not returned, including a $5 non-refundable processing fee.

3.2) Library items damaged while in a cardholder’s possession will be billed to the cardholder as follows:



Missing CD/DVD Case or hanging bag


Missing Audiobook CD


Damage beyond repair (wet or stained items, severely scratched CDs & DVDs, items with pages torn out, etc.)

Retail price + $5 non-refundable processing fee


3.3) A cardholder who pays for and then returns a lost item may request a refund within 30 days of the payment date. Patrons must present their payment receipt in order to receive a refund. The $5 processing fee is not refundable.

3.4) The library assumes no responsibility for damage or alleged damage to a borrower’s electronic device caused by library materials.

Section 4: Requesting Items    

4.1) A cardholder may request any circulating library item by visiting any library location or by visiting the library’s website.  

4.2) Patrons will be notified when their requested items are ready for pickup. Requested items will be held for five days.

4.3) The library does not guarantee the availability of requested items.

4.4) The maximum number of holds requested on a library card is 15.

Update approved by West Florida Public Library Board of Governance 09/23/2019